01
After class: today's lesson
Today's plan is already on screen; the teacher only corrects what happened.
- Plan and actual stored apart
- Draft → publish; only published reaches parents
CASE 01 · English academy
Enter it once after class,
counselling, texts and parents are done.
Plans, daily logs, counselling notes, scores and texts lived apart. Now teachers, TAs, the director and parents read one record, each at their own level.
- 8
- staff screens
- 443
- textbook PDFs linked
- 36
- curriculum stages
- Once
- entry reaches parents
BEFORE → AFTER
The same data carried by hand three times
Write the plan, look it up, retype it into the log, recompose it as a text.
Manual hand-offs per task
HOW IT RUNS
How a day runs
Real screens with example students; the academy name is masked.
02
Clinic: test results
The test range fills from the plan; enter scores and the parent text drafts itself.
- Blank, zero, absent and N/A kept apart
- Text assembled from entries
03
A parent calls: one student
Tap a name: lessons, clinic results, next lessons and sent texts.
- Staff notes never reach parents
- Next three lessons shown
04
Parents: published records by month
Parents see a month of care, not one text.
- Drafts hidden
- Switch between siblings
RULES
Four rules that keep records clean
Plan ≠ actualchanging the plan never rewrites history
Draft ≠ publishedparents see only what was confirmed
Zero ≠ absentstored apart
Internal ≠ externalstaff notes stay internal
DETAIL
Eight screens, one record
The director logs by chatting with an AI; staff use these screens. Same source.
| Lessons | attendance, homework, progress |
|---|---|
| Clinic | test results |
| Students | per-student history |
| Curriculum | book order & materials |
| Plan | monthly plan |
| Analytics | class stats on the same test |
| Messages | templates & rules |
| Accounts | staff roles |
ROADMAP
Where it is, what is next
- Now
staff & parent screens
- Next
shared server · real texts
- Then
rules suggest next actions
- Later
tablet answers per item
Academy operating system
Could we work like this?
Show me your current forms and sheets; I'll map where people carry data.